Once you have confirmed your wedding date and made your initial deposit, selecting your ceremony and reception location is the next step. At this point, we usually assist you by gathering information from your chosen resort or venue, including available packages, and requesting that you submit a deposit to secure the date. Afterward, we wait for the confirmation letter, which typically takes about a week. Once we receive it, we will introduce you to the wedding team at the resort or venue if applicable. From there, the exciting planning process begins!

It depends on the resort, hotel, or venue you choose, but most have a preferred partners list you can refer to. Usually, the fees for bringing your hair and makeup, photographer, or videographer teams start at $500 and can go up to $1500. However, if you're considering bringing your team from the US, we suggest you book a room in your room block, which will classify you as a guest and exempt you from paying additional fees. On the other hand, if you're planning to hire local vendors, you'll have to pay the cost, which will be a better option than booking a room.

Resorts usually provide the final details about your wedding only three months before the event. It may seem overwhelming to not have all the information finalized, especially if you are a perfectionist, but this gives the resort ample time to make your special day perfect. In the meantime, you can upload any information you have for them in your Google Drive folder or send it to us at weddings@travel-bash.com. For groups that did not choose an all-inclusive package, your details will be sorted out much earlier and you will have more access to the on-site team. They will contact you ahead of the deadlines in most cases.

Most resorts assign onsite coordinators around 3-4 months before the wedding. The resort's wedding groups department will handle your initial inquiry. They will confirm all the details and then send all the information to your onsite coordinator. The onsite coordinator will handle all the details during the week of the wedding and on the actual wedding day. Once you arrive at the resort, you will meet with your onsite coordinator a few days before the wedding to confirm any last-minute details, make final payments, and ask any additional questions before your guests arrive. This will be your last opportunity to ask any questions or add any additional items to your wedding package.

Yes! However, if your wedding is not for quite some time – your resort will be ready to get details confirmed starting around three months before your wedding. They will send you a wedding planner that you can work on to be completed one month before the wedding. As always, keep us aware of any plans, and we will see what we can do to get you the finalized plans. We will try to request as early as possible, but we can't guarantee times, locations, and venue availability.

As you fill out your questionnaire, we will input that into a timeline for you. The month before your wedding, we will give you a final itinerary so you can easily add it to your wedding website for guests to reference or for you to send out and/or add to your wedding welcome bags.

Certainly! The accuracy of the quote largely depends on the level of information and detail you provide. You may upload specific and finalized design ideas to your Drive folder, which we can then share with the resort to obtain their pricing. Pinterest is also a great resource for finding inspiration and ideas.

Many of our clients like to send us their Pinterest boards, which is excellent for general ideas. But, if you have finalized specific plans for your day, please put them into your Shared Drive folder. It makes it so much easier to send your plans to your resort. If you prefer to create a separate Pinterest board, just invite us - it's up to you!

It's possible to have different locations for your wedding ceremony, cocktail, and reception. However, this depends on the resort you choose. Generally, resorts can accommodate multiple weddings, but they usually have separate spaces for each ceremony. Some resorts only allow one wedding per day, whereas others can handle up to four. Typically, the ceremony location is different from the cocktail and reception location. Most couples either choose the same ceremony and cocktail venues with a different location for the reception or a separate ceremony location with the cocktail and reception held at the same place. We'll confirm all of this information before you make your initial deposit.

We love it when our couples make that extra trip! It allows for all event specifics to be covered. Most times, resorts and hotels offer some credit that you can use on food and beverages or the total costs of your final bill. You might have heard of Big Day Previews, Test Drive, and Bridal Rehearsals – we can coordinate all that for you. We will just need to know the dates. These previews usually allow you to stay onsite for 2-3 days at a special rate. If you are interested, please email us at support@travel-bash.com, and we will start the process.

Remember, you are planning a wedding away, and timelines are not the same as those for a traditional wedding. You will also note that things move much slower in the Caribbean and Mexico. For European weddings, you will get information relatively quickly, as the logistics will be more complex and require additional time to coordinate.

As mentioned, each resort is unique and may host multiple weddings on the same day, or you may be the only bride getting married. In our proposal, we will thoroughly analyze the advantages and disadvantages of each resort and provide recommendations accordingly.

If your date is taken, unfortunately, our team members can do nothing at TravelBash but look for the next best date at the same resort or give you the option to look at a different resort. With planning, we recommend booking at least a year in advance for the best options. The same applies to your chosen location. Most resorts will allow you to switch if the desired space becomes available, but they will not guarantee it. We suggest you go with the available locations to have peace of mind instead of crossing your fingers that they might make it happen.

Absolutely! Gone are the days of cookie-cutter wedding packages. Nowadays, you can upgrade, downgrade, add on, or customize your package to your liking. However, please note that additional costs may be associated with such changes. For instance, if your ceremony lasts 3-4 hours and you want to add two additional hours, that's no problem. However, those two additional hours will cost, and some resorts may even require you to keep the bar open. Also, please remember that wedding packages are generally not interchangeable, meaning you can't trade one item for another.

I'd be happy to help you out with that! If you're planning an event at a resort, remember that outdoor reception areas are usually shut down by 10 p.m. or 11 p.m. However, you can always extend your celebration to the hotel part or special location on property. This is to be considerate to other guests also enjoying the property. If you buy the property outright, you're free to party as long as you like without any restrictions. If you're considering an offsite venue from where you'll be staying, it's important to note that their policy may differ. We'll review and discuss their policies with you before finalizing any contracts to ensure you're fully informed.

Yes to both! Doing everything on-site will make it that much easier. Having the time to do a trial helps ensure you get exactly what you dreamed of. We will send you more information on how to book your trial, as most of these services happen at the spa, onsite. If you choose to use a vendor offsite, it will be essential for you to to coordinate this with them. Please note that there may be an additional fee to have your vendor perform a trial on the property, and it will be separate from the wedding day.

If you have a photographer or any vendor you want, yes, as long as the resort allows. As we mentioned above, there could be additional fees associated with outside vendors, so it is best to book a room for the outside vendor, especially if they are coming from the States with you. This will make things a lot easier and more cost-effective. If you need a few names and/or a list of referrals, email us at weddings@travel-bash.com. If you want to know the pros and cons of bringing a photographer, check out our Building Your Destination Wedding Team blog post.

Yes, we can. Look at our "What Makes the Perfect Destination Wedding Welcome Bag." Decals and bags will be shipped directly to you at an additional cost. If this is something you are interested in, shoot us an email at weddings@travel-bash.com. We work with a preferred vendor that can give us a great deal. There are also several options that we can discuss with you.

Room blocks can be tricky. You will want to hold enough rooms for all guests you believe will be coming. If you invite 100 guests but know only 40 will be attending, factor that in and who will be sharing a room (couples/families/friends). We should also note that your deposit to hold the room will be determined by how many rooms you have. The deposit is usually $100 per room, but that could vary based on the hotel you choose. Some properties require a $500 deposit, some per room and others a 10%, and villas and private homes up to 30% down. If we were looking at the $100 per room example, it would look something like this: You hold 21 rooms (X 100 USD) and expect to put down an initial deposit of $2,100 that will then be credited towards your reservation and/or be refunded back to the original form of payment thirty days before travel. The room block deposit will not be lost, and you can't lose it. This will always apply to your booking.

The room block deposit is the deposit you will make to hold the room block for your guests. There are two initial deposits when planning a destination wedding. One is to hold the initial wedding date and to confirm ceremony and reception locations. The second is to create a group contract with the hotel to ensure all your guests have rooms at a discounted rate. This also allows you to get special group perks and score free upgrades and wedding concessions. For celebrations, there is the initial room block deposit, and that is it unless you are looking to book out an event space and/or work with a regular hotel (NOT all-inclusive). Then you might have a food and beverage min. deposit.

Well, it's a good thing you have us 😉. I have seen clients who choose the resort's leading category (a.k.a. the least expensive option) for all of their guests and then turn around and choose all the upgraded options, lol! It's tricky, so we take a little from each.

TravelBash is a luxury destination wedding and curated travel concierge service. Its focus is on creating unique, personalized, and high-end experiences rather than offering pre-packaged deals. TravelBash does not work for commission; it works for its clients.

TravelBash specializes in luxury travel concierge services, including destination weddings. This includes managing every aspect of your travel experience, such as coordinating guest travel, securing VIP accommodations, and creating custom itineraries. For destination weddings, TravelBash partners with top resorts and local teams to handle the travel side of the event, while the venue team handles on-site logistics.

TravelBash handles the entire travel experience for destination weddings. This includes maximizing perks for the client, simplifying guest coordination, and creating a memorable journey from start to finish. TravelBash also manages communication with the resort and helps keep the planning on track. They do not handle on-site logistics, which the venue team manages.

Absolutely! A travel advisor can save you time, money, and stress by leveraging their expertise and connections to plan your perfect trip or wedding. They're especially valuable for navigating the complexities of destination weddings and group travel.

TravelBash provides bespoke service designed around each client's vision. They only accept a limited number of weddings per year to ensure each couple receives their full attention and personalized care. TravelBash does not use templates and avoids pushing extras just for commission.

No, TravelBash's pricing is transparent. They are focused on creating the best experience for their clients, not on increasing sales for commission. You will not be upsold.

Absolutely! TravelBash ensures your destination wedding is unforgettable, managing every detail with personalized care.