TravelBash FAQs

  • TravelBash is a modern travel advisory that specializes in luxury destination weddings and group destination celebrations. For us, travel is a way of life and we love working with people who see it the same way. Our clients don’t come to us because they need a vacation booked, they choose TravelBash because they know we’re the best choice for celebrating big, at a caliber and level of customization they can’t find anywhere else.

  • Ideally, at least a year in advance, but we accept bookings a minimum of 6 months prior during the off-season.

  • At TravelBash, our clients are not just a number to us. We like to get to know our clients intimately. That is why we work with just 11 couples each year. Just so you know, that’s one wedding per month from January through November. Our team takes off the entire month of December to regroup, spend time with family, and start the new year fresh. This exclusivity allows us to offer unrivaled service, but it also means you should contact us as early as possible to ensure your date is on the books.

  • It honestly depends on the time of year and what our guests are looking for. Remember it’s not about us and what we like. We are truly here for YOU! If you are still deciding on a destination, we would be happy to make some recommendations based on your vision, budget, and the number of guests you’re planning to have. We've been everywhere and seen it all so we might be able to give you some choices you hadn't even considered (that will end up being perfect).

  • The short answer is yes (with a caveat). We have an amazing network of villa partners around the world with exclusive access to private listings. That said, we do not work with rental websites such as VRBO or Airbnb. While Airbnb may seem convenient for groups, it is not accredited, which could leave you open to the risk that the place may not be as advertised, or without support if anything were to go wrong. We only use accredited local brokers who visit and maintain their villas to ensure quality control.

  • We are so glad you asked, TravelBash specializes in luxury travel and works mostly with four and five-star hotels and resorts as well as equivalent boutique properties, and villas. Our hotel partners we work with begin at $500-$1000 per room, per night. We also only book international destinations. That means we will not book any domestic travel within the United States except for Hawaii. We also do not work with Disney or any cruise lines.

  • We work with various hotels and resorts but partners include: Belmond, Hyatt Prive, IHG, Four Seasons, and Rosewood, among many others. A few all-inclusive brands we love are La Casa de la Playa, Impressions, Secrets, Xcaret Group, Atelier and Grand Velas.

  • The typical budget for couples varies based on the time of year, destination, number of guests, etc. With that said, most of our couples have at least a wedding budget of $25k.

  • Our custom group trip budgets also vary based on the time of year, destination, number of guests, accommodations etc. As mentioned above, TravelBash specializes in luxury travel and works with four and fice star hotels meaning we recommend a starting budget of $500 per person per day for us to curate an amazing itinerary for your next celebration.

  • The majority of our weddings have anywhere from 40-85 guests – but we’ve seen it all – from couples who had just 10 rooms (our minimum), to couples with 100 rooms! No two weddings are the same, and TravelBash can handle any size you want.

  • We handle all the details of travel for our couples and their guests. Why worry about managing all that when you can leave it to us?

  • As stated above, we require all weddings and groups to reserve a minimum of 10 rooms, with all guests staying at least 3 nights. This will also vary based on the accommodations chosen.

  • TravelBash is a modern travel advisory specializing in luxury destination weddings and group trips. With that said, we charge one flat fee for our services. Our rate starts at $5,000. Before any services are rendered including the creation of an itinerary, we take an upfront planning fee payment along with a signed contract.

    Before you commit, you’ll receive a detailed breakdown outlining exactly what’s included; no hidden fees, no surprises.

  • We can’t speak for others but we take pride in what we do and value our knowledge and expertise. When you book online or with a traditional travel agent, their commission is already built into the price (or the fees and taxes that are tacked on). We transparently charge our fee separately, because our service is performed for you – we aren’t beholden to whichever vendor gives us the best rate.

  • No. Our fee provides you with best-in-class service and high-touch care. This means we help our clients avoid costly mistakes and get the experience they’re looking for. We know which questions to ask, and will make sure you never pay for something you don’t need. Plus, our connections and status in the industry often leads to upgrades and exclusives our clients enjoy at no additional cost. Our clients always come out on top, getting way more than they expected for the value we provide.

  • We will be your expert partner advocating on your behalf, offering transparency, and providing access to exclusives you can’t find anywhere else. Our goal is to make the entire process easy and personalized for you – from the time you choose TravelBash until after you’ve returned home.

  • Our founder and CEO Courtnie is still very much a part of our process, but as we’ve grown, she’s shifted out of some of the day-to-day. Each couple will be assigned a Client Lead and Reservations Specialist to handle the ins and outs of planning their destination celebration. We still believe that nothing replaces the human connection so even though we use technology to communicate and organize all the details including our sales and onboarding process, we believe people plan the best celebrations not robots.

  • TravelBash always responds to clients within 48 business hours, although our regular reservations team does not work weekends. However, when it comes time to take your trip, your group will be given a dedicated in-travel support coordinator who will be available to you 24/7. We also will provide you with contact information for our in-destination travel partners who are able to assist 7 days a week.

  • Since 2017! Plus, three-quarters of our team have had their very own destination wedding, so we know what it’s like to be in our clients’ shoes.

  • ​Our founder is a proud graduate of the Travel Leaders of Tomorrow program, one of the premier travel schools in the U.S. She’s also a member of the American Society of Travel Agents (ASTA), and the Destination Wedding & Honeymoon Specialists Association (DWHSA). Our team also has a variety of certifications.

  • We will always work to get you the best rate and if you find something better online, there’s probably a catch. Online Travel Agencies (OTAs) like Expedia, Priceline, or Book-It make money reselling inventory at a reduced price. In other words, there’s a reason the resorts aren't able to sell on their own.

    In order to know if you’re really getting a better deal you’ll have to do the following:

    • Check dates

    • Find out if transfers are included (transportation to and from the resort)

    • Do the resort credits match?

    • Same room type?

    • Insurance added?

    • Cancellation terms?

    • Read the fine print

    The biggest thing to look for is the “no refund or trip cancellation protection.” Without that important clause you could lose out on thousands of dollars if you have to cancel for any reason. We don’t match rates you find online because they are advertising something different than what we’re advising for you. Ultimately, you can do all this or you can trust we’ll get you the best rate for the experience you want.

  • Unfortunately, no. However, TravelBash offers our clients even better perks through our own preferred partner programs with hundreds of hotels and villas around the world. We also have relationships with hotel owners, general managers, and their staff that result in added amenities, upgrades, and space clearing when it often appears impossible.

  • ​Unlike online OTAs where full payment is required at the time of booking, we can offer some flexibility. If you’re interested in payment options, please bring it up on our call. On some occasions, we take payments as long as the balance is paid in full 65 days before you leave.

  • Sure you can. Anyone can go online and book their hotel and flight – but why would you? The kind of travel you’re looking for is about way more than booking. Not only will booking yourself waste precious time, you won’t have access to everything we can see. Worse yet, you could miss important details you don’t even know to look for and run into potential issues that were totally unavoidable. The bottom line is this is just too important to DIY yourself.

  • I’ve been designing and managing luxury destination weddings around the world since 2017, from Mexico to Europe, Caribbean and beyond. My team and I at TravelBash have helped dozens of couples plan and execute weddings at premier resorts & hotels around the world including Bali, Italy, and Greece as well as all-inclusive brands in Mexico and the Caribbean like Grand Velas, Jade Mountain, Secrets brands, to standalone properties like the Sofitel in Cartagena, to Andaz in Maui and Rosewood London.

    Because I’ve personally visited, inspected, and collaborated with many of these venues and their onsite wedding teams, I know what works, what to avoid, and how to protect your investment. I don’t just book rooms — I advocate for your vision, your guests, and your peace of mind every step of the way.

  • Great question and this is where most couples get confused.

    • The resort wedding planner handles your ceremony, décor, and vendor coordination onsite.

    • TravelBash handles everything that gets you and your guests there seamlessly.

    That means:

    • Managing your group travel, room blocks, and special rates

    • Creating your guest booking portal

    • Communicating travel details, deadlines, and updates

    • Coordinating airport transfers, excursions, and itineraries

    • Serving as your advocate with the resort when travel issues arise

    You could think of it like this: the resort plans the wedding. TravelBash ensures everyone arrives rested, ready, and stress-free to celebrate it.

  • At TravelBash, we’ve perfected a streamlined, concierge-style process. Each couple receives a custom travel portal for guests — complete with FAQs, payment schedules, and resort info — so you never have to field endless travel questions.

    We negotiate your room blocks, monitor inventory, and handle every booking and modification. Guests also receive pre-departure reminders, travel insurance options, and on-the-ground support during their stay.

    You can finally stop chasing RSVPs and focus on being the couple of the year.

  • Every destination is different and that’s where our expertise shines.

    Whether you’re getting married in Mexico, Jamaica, the Dominican Republic, or Europe, my team provides a personalized legal requirements guide for your country of choice. From residency timelines to required documentation and translations, we’ll help you navigate the details so your marriage is recognized both abroad and at home.

    We’ll even advise you when a symbolic ceremony might make more sense legally or logistically.

  • Absolutely, no two TravelBash weddings are the same.

    We start with our Wedding Concierge service, which includes travel management, guest communication, and resort coordination. From there, we tailor everything to your style whether that’s a beach soirée with 50 guests or a romantic cliffside elopement.

    Add-ons can include:

    • Welcome parties or farewell brunches

    • Group excursions or catamaran cruises

    • Honeymoon extensions

    • Custom gifting or destination scouting trips

    If you can dream it, we can coordinate it.

  • Because we’re a full-service travel concierge, we plan for the unexpected.

    If flights get delayed, weather changes, or a guest misses a connection, my team steps in immediately to rebook, reroute, and communicate updates to the resort. You’ll never have to spend your wedding week troubleshooting travel chaos.

    We also provide travel insurance options, a crisis communication plan, and 24/7 support so you can focus on celebrating, not problem-solving.

  • Yes and that’s one of the biggest advantages of working with TravelBash.

    We’ve built long-term relationships with trusted resort partners, onsite planners, and destination management companies (DMCs) around the world. That means our couples often get preferred room locations, priority responses, and special touches that come with being a preferred partner agency.